Text Indeed applicants automatically

Indeed emails you when someone applies to a job you posted there. Forward that email to TextWork, and TextWork texts the applicant and runs the screening script you picked. No applicant tracking system needed.

Of 348 applications at one Ohio cleaning company in October 2026, 266 came from Indeed. When applicants get a text right after applying, 4 in 5 reply, with a median reply of 42 seconds.

Set up Indeed texting in three steps

1. Open Company Settings, then Integrations, and activate Indeed. Pick the script. TextWork shows an address ending in @textwork.co.
2. Forward Indeed's application email to that address. Indeed sends it from @indeedemail.com, and the subject contains New application for. A rule on either of those matches the mail.
3. Gmail asks you to confirm a new forwarding address. The confirmation code shows on the Indeed card. Enter it in Gmail, and the forwards start.

Get the applicant's phone number from Indeed

Indeed's email names the applicant, the job, and the city, and it lists the answers to your screener questions. Add a screener question that asks for a phone number, with the area code, so the number is in the email. TextWork reads that answer.

Suggested wording for the screener question:

What is the best mobile number to text you about this job? Include the area code. By giving your number, you agree to receive text messages about your application.

Asking this way tells the applicant they will be texted. This wording is a suggestion, not legal advice.

A resume attached to the email is saved with the application.

What happens when someone applies on Indeed

With a phone number and a script, TextWork texts the applicant and runs that script. The report is tagged Indeed.

• No phone number, or no script selected: the application is saved, and nobody is texted.
• The person already has an open conversation: TextWork adds the new application to it.
• The same email arrives twice: it is skipped.

The Indeed card lists recent applications and whether a conversation started.

Script placeholders

A script can use these placeholders. TextWork fills them from the email:

• [applicant_name]
• [applicant_email]
• [applicant_phone]
• [job_title]
• [job_location]
• [job_url]
• [booking_link] — when a meeting page is selected on the Indeed card

[source] is indeed.

To put a meeting link in the first text, connect a calendar, create a meeting page, pick it under Booking page for [booking_link] on the Indeed card, and include [booking_link] in the script's opener. See Schedule meetings.

Common questions

Does it work with my existing Indeed account and job postings?

Yes. TextWork does not connect to your Indeed account or change your job postings. All it needs is the application email Indeed already sends you. Any job you post on Indeed yourself works once you add the phone-number screener question to it.

Does Indeed have an API for applicants?

Not for a job you post by hand. Indeed sends applicants to the system that posted the job, so forwarding the application email is how you reach them. The details are on 266 of 348 applications came from Indeed.

Do I need an applicant tracking system?

No. If you do post through one, applications arrive through that system instead. SmartRecruiters covers that path, and Listing sites explains the difference between a board and the system that receives the application.